Artificial intelligence has changed the way professionals handle meetings. Instead of relying on manual notes or struggling to recall action items, AI-powered assistants now capture, transcribe, and analyze conversations in real time. With the rapid evolution of this technology, a variety of platforms are competing to offer not only accurate transcription but also intelligent insights that improve participation and productivity.
This guide presents a detailed breakdown of the top 10 AI meeting assistants in 2025, comparing their pricing, features, and best use cases to help you choose the right tool for your workflow.
Why AI Meeting Assistants Matter in 2025
AI meeting assistants go far beyond simple note-taking. They combine natural language processing with machine learning to:
- Transcribe conversations in real time with speaker detection
- Summarize meetings and extract key action points
- Analyze tone, sentiment, and engagement levels
- Offer integrations with CRMs, calendars, and productivity suites
- Provide real-time suggestions in advanced platforms
With organizations spending billions of hours in meetings annually, these tools ensure that nothing is missed while allowing participants to focus on discussion rather than documentation.
The Leading AI Meeting Assistants of 2025
1. Hedy – Best All-Around Real-Time AI Coach
- Pricing: Free (5 hours/month), Pro $9.99/month, Annual $69.99, Enterprise API available
- Highlights: Unlike traditional transcription tools, Hedy provides real-time coaching during meetings. It suggests talking points, highlights blind spots, and even generates contextual questions while the conversation is happening. With support for 31+ languages and discreet device-based operation, it’s a strong choice for global teams.
- Ideal For: Professionals who want to improve their communication skills, students, journalists, healthcare discussions, and multilingual teams.
2. Otter.ai – Best for Team Collaboration
- Pricing: Free (300 minutes/month), Pro $8.33, Business $20, Enterprise custom
- Highlights: Otter.ai is a go-to tool for teams that need collaborative live transcription. Users can add comments, highlights, and edits in real time. It integrates seamlessly with Zoom, Google Meet, and MS Teams.
- Drawbacks: Limited language support and no real-time coaching.
3. Fireflies.ai – Best CRM and Analytics Tool
- Pricing: Free (800 minutes), Pro $10, Business $19, Enterprise $39
- Highlights: Deep CRM integrations (Salesforce, HubSpot, etc.) and analytics such as sentiment scoring and talk-time breakdowns. Its AI “AskFred” assistant lets users query past meetings using natural language.
- Drawbacks: Requires a visible bot in meetings, which can feel intrusive.
4. Fathom – Best Free Unlimited Transcription
- Pricing: Free unlimited recordings, Premium $19, Team $39, Team Pro $79
- Highlights: Generous free plan with unlimited recording and transcription. Particularly useful in sales environments with CRM syncing.
- Drawbacks: Limited language options and visible meeting bot.
5. Avoma – Best for Sales and Revenue Teams
- Pricing: From $19 per recorder, with paid add-ons for analytics and revenue intelligence
- Highlights: Full meeting lifecycle management with coaching recommendations, scorecards, and forecasting insights.
- Drawbacks: Can become expensive due to separate add-on costs.
6. tl;dv – Best for Async Teams and Video Highlights
- Pricing: Free plan, Pro $18, Business $59
- Highlights: Strong async collaboration with timestamped video highlights and multi-meeting AI reports. Supports 30+ languages.
- Drawbacks: Pricey higher-tier plans, occasional transcript accuracy issues.
7. Zoom AI Companion – Best Native Zoom Option
- Pricing: Included with Zoom plans ($15+ per user/month)
- Highlights: Built directly into Zoom, offers catch-up summaries and automatic action item tracking without extra bots.
- Drawbacks: Works only with Zoom, limited compared to standalone AI assistants.
8. Fellow – Best for Meeting Structure and Governance
- Pricing: Free plan (5 recordings), Team $7, Business $15, Enterprise $25
- Highlights: Strong governance features with collaborative agendas, cost calculators, and support for 90+ languages.
- Drawbacks: Low AI quotas on entry-level plans.
9. Notta – Best for Multilingual Teams
- Pricing: Free (120 minutes), Pro $8.17, Business $16.67
- Highlights: Supports 58 languages with real-time translation at affordable pricing.
- Drawbacks: Restrictive free plan and weaker speaker identification.
10. Grain – Best for Sales Video Clips
- Pricing: Free (20 meetings), Starter $15, Business $29
- Highlights: Excels in creating short, shareable clips from recorded meetings. Designed for sales teams to share insights quickly.
- Drawbacks: Limited beyond sales-related use cases.
What Sets Hedy Apart
Most meeting assistants provide value after the meeting ends. Hedy flips this model by delivering real-time intelligence, helping users contribute effectively during discussions. Its discreet device-based operation avoids the awkward “AI bot” presence that other tools rely on, making it both private and natural.
For global organizations, Hedy’s multilingual support and cross-session intelligence (via its “Topics” feature) make it a unique choice that bridges gaps across languages and meetings.
Choosing the Right AI Meeting Assistant
When evaluating your options, consider these key factors:
- Real-Time vs. Retrospective Value: Do you need help during conversations (Hedy) or just summaries afterward (Otter, Fathom)?
- Privacy: Tools without visible bots maintain better meeting flow.
- Language Needs: Multilingual support is essential for global teams.
- Integration Depth: Check whether the platform syncs with your CRM, project management, or workflow tools.
- Cost vs. Value: Balance subscription fees with the potential time saved and meeting efficiency gains.
Final Thoughts
AI meeting assistants are no longer just transcription tools—they are becoming strategic partners in communication.
- For professionals aiming to excel in meetings, Hedy is unmatched with its real-time coaching.
- For teams needing basic, affordable transcription, Otter.ai or Fathom offer strong choices.
- For sales-driven organizations, consider combining Hedy’s coaching with CRM tools like Fireflies.ai or Avoma.
- For global teams, Hedy’s multilingual intelligence or Notta’s translation focus are ideal.
The future of meetings isn’t just about recording what was said—it’s about empowering people to say the right things at the right time.